Free diagnostic · UK bookkeeping firms · Xero & QuickBooks

The 90-Second Capacity Leak Scorecard

See the hours and £ your team loses each week to manual keying, coding & reconciliation — and how much of a full bookkeeper's time is trapped in it.

⏱ ~90 seconds · 8 taps No sign-up to see your score Worked out on screen — your answers stay with you
What's your role in the firm?
People doing bookkeeping / data entry (including you)4
Which software does the firm run on?
Hours per week each of them spends on manual keying, coding, reconciliation & chasing clients for records8 hrs

The routine grind the bank feed and Dext leave behind — not advisory or review work.

Your own hours per week in the grind5 hrs
Ever delayed or declined new clients because the team's at capacity?
What's your plan for the capacity problem?
How soon do you want those hours back?
Tweak my numbers (optional — sensible UK defaults used otherwise)+
Fully-loaded cost per hour of bookkeeping time£22/hr

Default £22/hr — from the ~£34k/yr fully-loaded cost of a bookkeeper (salary + employer NI + pension + recruitment).

Average fee per client, per month£250
Active clients (optional — unlocks the capacity-in-clients line)skip

All figures are estimates, worked out on your screen with conservative assumptions — disclosed under "How's this worked out?" in your results.

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Leak score
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Estimates only · conservative assumptions · we reveal capacity (freed hours), never your revenue.

Trapped capacity — the headline
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of a full-time bookkeeper's week (37.5 hrs) locked in the grind
Recoverable hours
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per week, across the team
Estimated leak
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per month · — /yr

Your quick-win fix list

Ordered by where your answers say the leak is worst.

Honest note: doing these by hand typically claws back ~15–20% of the leak. The other ~80% is the routine grind itself — manual keying, coding and reconciliation — and removing that needs automation. That's the part we do for you.
How's this worked out? +

Everything here is an estimate, worked out on your screen from your answers:

• Team grind = people × hours each per week. We then assume automation removes 65% of it — a deliberately conservative share; well-built automation often does better, but we'd rather under-promise.
• £ leak = recoverable hours × 48 working weeks (leave & holidays taken out) × your loaded hourly rate (default £22/hr, from the ~£34,000 fully-loaded annual cost of a bookkeeper — salary + employer NI + pension + recruitment).
• Bookkeeper-week equivalent = recoverable hours ÷ 37.5 (a UK full-time week).
• The clients-of-capacity line (if shown) is processing capacity — how many clients' routine work the freed hours could process. It is not a revenue promise.

Your score weights the grind hours per person (45%), your own hours in the grind (25%) and whether capacity is already turning clients away (30%). Your role, plan and timeline don't change your score.

The fix

Get those hours back — without hiring.

The Zero-Entry Bookkeeping System is done-for-you AI that removes the manual keying, coding and reconciliation behind your number — built around your firm's workflow on Xero or QuickBooks.

↩ Full refund before we build First workflow live in 7 days 🔒 UK-hosted · GDPR-compliant 5 Founding Partner spots — genuine

Fix my leak →

A free, no-pressure call — we'll show you where your hours are going and how to get them back. You decide if it's a fit. Or read the full offer first →

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